HRIS Administrator and Data Analyst
Central London, Westminster
Salary £35,000 – £40,000 FTE
Part‑time, permanent (21 hours per week, fully office-based)
Westminster School is one of the world’s leading academic institutions, committed to providing an exceptional education within a supportive and inspiring environment. We are now seeking a talented HRIS Administrator and Data Analyst to join our People, Payroll, Pensions and Benefits Team and play a key role in the continued development of our newly implemented iTrent system. This is an exciting opportunity to shape the next stage of our HRIS journey. Working closely with colleagues across HR, Payroll, IT and Finance, you will ensure our people systems run smoothly, support operational efficiency, and provide high-quality workforce data to inform strategic decision-making.
We offer genuine flexibility in how the part‑time hours are worked — the 21 hours per week can be arranged across 3, 4 or 5 days, depending on the successful candidate’s preference. The role is fully office-based.
Key Responsibilities
- Oversee the day‑to‑day running of iTrent to ensure HR and Payroll processes operate smoothly and effectively
- Lead on the development, configuration and ongoing implementation of iTrent and its functions, including Employee Self-Service
- Act as first‑line support for system issues, working with colleagues and escalating where required
- Manage system upgrades, technical configurations and improvements to streamline processes
- Maintain data accuracy, compliance and security through regular audits and cleansing
- Develop and run regular workforce reports, using Power BI to extract and present data
- Provide performance data to support strategic planning and decision‑making across the school
- Liaise with IT, Finance and other departments on system integrations and module rollouts
- Support the production of compliance and workforce reports, including the Single Central Record (SCR)
- Provide guidance and informal training to staff and managers on iTrent functionality
- Participate in external HRIS networks to share knowledge and troubleshoot issues
What you’ll need to succeed
- Experience working in HR, or as an HRIS Systems Administrator
- Proven technical knowledge and hands‑on experience with HRIS platforms
- Strong IT skills, including Power BI and Microsoft Excel
- Experience extracting, analysing and presenting data
- Excellent problem‑solving skills, accuracy and attention to detail
- Strong communication skills and the ability to build effective working relationships
- Understanding of confidentiality, data protection and safeguarding
- Commitment to the values and standards of Westminster School
What you’ll get in return
Westminster School is a busy, purposeful and vibrant place to work, offering a supportive environment and excellent benefits, including:
- Actual salary of £21,000 – £24,000 (FTE £35,000 – £40,000), depending on experience
- Generous School pension scheme
- Private medical insurance (opt‑in)
- Free school lunch and drinks facility onsite (during term time)
- 25 days’ annual leave plus bank holidays (pro‑rated), and a discretionary Christmas closure
- Free access to the school’s gym (restricted hours)
- Cycle to Work scheme and season ticket loans (post‑probation)
- A collaborative and forward‑thinking People, Pensions and Payroll Team
If you are an experienced HRIS/I-trent professional who enjoys improving systems, solving problems and delivering high‑quality data insights, and you want to contribute to the smooth running of a world‑class educational institution, we would be delighted to hear from you.
Equal Opportunities
We are an equal opportunities' employer. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex or sexual orientation.
Safeguarding and Child Protection
Westminster School is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.
#LI-DNI
- Matthew Sharman
