Pay Information
PAYE
You will be engaged with Hays on a contract for service basis. Hays will be responsible for making the necessary National Insurance contributions and tax deductions on your behalf.
You will be entitled to full AWR rights such as statutory sick pay; maternity/paternity pay and pensions where applicable.
Your rate is broken down into two – Premium rate and Basic rate. Your premium rate is your rate before holiday pay is deducted, whilst your Basic rate is your rate after holiday pay has been deducted – this is the rate all deductions such as tax and NI would be taken from.
Your holiday pay rate is based on your average pay rate for the preceding 12 weeks worked and this is calculated at the time your holiday is paid out to you.
You will be auto enrolled into the Pension scheme as of your twelfth week as PAYE. If you have any queries about pension deductions, or wish to opt out the scheme, please call NEST on 0300 020 0090 – their opening hours are 8am until 8pm Monday to Saturday
Tax Information
Difference between basic and premium rate
Based on a full time equivalent, holiday pay is 12.07% of your premium rate. For example, if your premium rate was £11.68 per hour, £1.26 of this will be deducted and placed into your holiday pot fund before any other deductions are taken . This makes your basic rate £10.42 per hour. Deductions such as tax and NI would be taken from the £10.42
Tax and NI deductions
All PAYE workers are subject to tax and NI deductions. The amount is dependent on your tax code and how much you are earning.
If you believe you are being taxed incorrectly this may be down to the tax code, this can be checked on your payslip each week. This could be because you have not sent us your P45 from your last role or completed a starter checklist.
Tax documentation and where to send this
To ensure you are not placed on an emergency tax code when starting please provide your P45 (pages two and three) or complete a starter checklist (which will be sent to you on your first week) and send this to Sonycct@hays.com. The team will get this uploaded with Payroll, so you are placed onto the correct tax code.
Change in your tax code
If you believe you have been placed on the incorrect tax code or this has changed mid assignment, the chances are that we have received a P6 notification from HMRC advising us to place you on a specific tax code. Please note this document overrides any P45 or Starter checklist we may have previously received from you.
To get this changed you will be required to contact HMRC on 0300 200 3300. You must speak with them directly for data protection reasons and we are unable to call on your behalf.
When contacting HMRC it is best to have the following information to hand; your national insurance number, your employee ID (this can be found on your payslip) and the Hays PAYE tax reference which is 951-YA-32406
Holiday Information
The Sony Tec site at Pencoed, operates planned holidays where the production is shut down. These are planned in advance and you will need to take your accrued holiday during these periods. You will be able to take occasional holidays days outside of the planned shutdowns at your managers discretion.
Holiday Booking
- Obtain approval from your Hiring Manager first;
- Book holiday on the 3SS portal
- Once submitted, the booking will update the Hays payroll system
- The holiday will be paid along with any worked time in the week following the week the holiday was taken.
When does the holiday year run from?
The holiday year runs from January to December each year and it is your responsibility to ensure you use your holiday accrual throughout the year.
The holiday year does not necessarily run from January 1st to December 31st but runs until the last full week of the year. E.g. the last Friday of each year will be the end of that holiday year.
Please also be reminded that November and December are holiday blackouts for peak season and annual leave will not be granted
Checking holiday accrual
To check how many holiday hours, you have accrued please check your payslip where this is detailed each week. You can also contact the Sony Candidate Care Team who will be able to advise on this.
If anything changes and a holiday booking needs cancelling or amending an email will again need to be sent to the Sony Candidate Care Team at Sonycct@hays.com who can advise. This must be done in advance of the booked dates.
*Please ensure to use your holiday throughout the year as holiday accrual cannot be carried over to the next year
Holiday Booking Guide
Step 1: To book holiday in 3SS, please click on Create New on your Home Dashboard and select Vacation Request
Step 2: Select the placement to book this against by clicking the placement number
Step 3: Once loaded, you can see any requests you have previously logged and you can click the ‘+’ to create a new request
Step 4: You can enter the start and end date of your holiday by using the calendar icons and then clicking Save
Step 5: You will then need to enter the start/end times to determine the total hours of holiday pay even if you are paid on a daily rate, then click save. If you enter units instead, holiday pay will not be issued
Step 6: Once saved you will need to Submit your Vacation Request for Approval
Step 7: The status will then show as Approved
*Please ensure that all holiday request has been discussed and approved with your area sales manager before submission to 3ss
FAQs
Hays holiday pay process is used to book holiday and administer payment for holiday taken.
You will receive pay when you are on holiday and are able to book holidays in advance through 3SS
It is not possible for you to choose to be paid your holiday pay in another way. The scheme is a legal requirement in the UK.
Yes, it is taxed when it is paid, not when it’s deducted
Your cumulative holiday balance is displayed on your payslip
Your rate of pay is the rate you are paid after statutory holiday deductions. Often referred to as your working rate
Premium Rate – 12.07% = Working Rate
For example, if your premium hourly rate was £11.68 per hour, your working rate would be £10 per hour £11.68-12.07% = £10.42
Your holiday pay rate is the same as your working rate. However this is calculated on your average week over the past 12 week period and so can fluctuate if you work at different rates. i.e overtime rates
1 holiday hour is accrued for every 8.25 hours worked
Holiday pay is paid in the same way as normal workday i.e weekly in arrears. Should holiday and worked days occur in the same week and your worked timesheet is received in time, a single payslip will be produced and will show both pay types on one pay slip
Yes, you can book holidays in advance, but you will only be paid for hours accrued when the holiday claim is processed. Holiday taken in excess of the entitlement Is treated as leave without pay, but will be paid automatically as and when sufficient entitlement is earned
All entitlement must be taken within the year it is accrued and none may be carried over to the next year
