Role profile
The Finance Manager is responsible for maintaining financial and accounting ledgers, processes and procedures in order to meet all legal & statutory requirements and support the schools operations.
As the Finance Manager you will be an integral part of the WGGS Finance team responsible for ensuring high standards of financial probity across the trust.
Scope
The Finance Manager reports to the Business Director and is responsible for assisting in the preparation of financial statements, maintaining cash controls, purchasing, maintaining accounts payable and managing all financial record keeping for both the public and trading elements of the school’s financial operations.
The Finance Manager must work within the School Financial Procedures and in compliance with statutory requirements.
The Finance Manager will manage the monthly processes, ensuring compliance with the Academies Financial Handbook. You will also provide support across the school to implement standardised procedures, improving efficiency, promote value for money and best practice.
Principal accountabilities
- To co-ordinate the production of financial reports for the preparation of final audited accounts in line with current Dfe guidelines and accountancy standards.
- To co-ordinate the preparation of the monthly reporting pack for all WGGS Group companies including co-ordination of all reconciliation schedules in line with direction published in Academies Financial Handbook.
- In liaison with the Business Director to co-ordinate the preparation and presentation of monthly management accounts and associated reporting in a timely manner.
- To co-ordinate and prepare the budget forecast returns for Education and Skills Funding Agency (ESFA) / Department of Education (currently 3 times pa) and resolve any anomalies with published guidelines for classifications of expenditure.
- To co-ordinate the production of other associated reports and returns to central government departments.
- To co-ordinate and prepare budget modelling scenarios including (but not limited too) original budgets, provisional budgets and final budgets with full financial variance analysis.
- To co-ordinate the completion of Group VAT returns for all WGGS Group companies maintaining technical proficiency in relevant regulations.
- To ensure that financial standards are complied with in line with current legislation and the requirements of the ESFA, Dfe, Charities Commission, HMRC and other organisations as required.
- To liaise with the auditors throughout the year; to co-ordinate and arrange the provision of all requested ‘deliverables’ documentation to audit, ensuring information meets appropriate standards and accuracy before release.
- To comply with the requirements of the academy’s auditors and ensure compliance in line with legislation.
- To advise budget holders and other stakeholders of the financial implications of their decision and/or necessary changes required to meet DfE guidelines.
- To keep abreast of regulatory changes and best practice initiatives by undertaking an appropriate programme of continuing professional development.
- To ensure the Implementation and maintaining of consistent financial reporting across the trust to aid trust consolidated accounts reporting and preparation.
- To act in compliance with the Governors’ Schedule of Financial Delegation Policy.
- Take responsibility for the schools accounting procedures, ensuring financial handbooks are kept up to date and adherence to all policies and procedures.
- To ensure procurement and tender procedures are in place and adhered to in line with the Schedule of Financial Delegation.
- To maintain the academy’s Fixed Asset register and ensure this is reviewed regularly whilst ensuring that all Fixed Assets and deprecation charges are treated in line with current policy.
- To maintain the Contracts register for the school.
- To review and maintain appropriate accounting records within Civica Accounting Ledgers and to ensure a monthly reconciliation of a range of balance sheet accounts including (but not limited too) all bank accounts, Payroll, specific debtor/creditor accounts and all suspense accounts.
- To review and take responsibility for all inter-company transactions between all WGGS Group Companies.
- To produce Academy cash flow statements on an monthly basis, to advise on any variances and alert Business Director to any issues.
- To reconcile, analyse and prepare variance analysis for all Payroll costs both monthly and annually for internal and external review.
- To monitor and review WGGS trading activity preparing P&L statements (including apportionment of costs) for each revenue stream.
- To manage the financial processing and reporting of sanctioned (Capital) expenditure, posting of all prepayments and / or accruals monthly.
- To be responsible for ensuring payroll and pensions processing is managed efficiently and correctly.
- To manage the finance team on a day to day basis ensuring adherence to all internal controls and procedures. Additionally that all deadlines both internal and external are met with full compliance.
- To liaise with all usual external advisors and organisation including (but not limited to) HMRC, Banking providers, Dfe, etc
- To be the primary point of contact and main systems administrator for the Civica Finance System.
- To provide leadership and mentoring to team members, including training, managing workloads, delegating and stepping in as required.
- To make day to day decisions within set budgets, advising the Business Director of any conflicts or budgetary concerns. To make day to day decisions within set budgets, advising the Business Director of any conflicts or budgetary concerns.
The opportunity
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